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Madan Bhandari University of Science and Technology Chitlang, Thaha Municipality Ward 9, Bagmati Province, Nepal Notice on Requirement for the Services of Consultants and Service Contract Date of publication: Baisakh 10, 2083 (April 23, 2026) The University intends to hire services of the following consultants and service of office helper: 1. Administrative and Financial Management Consultant -1 2. Office Helper-2 (Service Contract) Interested individuals or eligible firms are invited to submit proposals within 5:30 pm of Baisakh 25, 2083 to the email address– [email protected] or to the office of the University. The TORs for the consultants are provided in Annex 1. The proposals should be completed with the documentation specified below. Documents to be submitted For firms 1. Copy of Company registration certificate of the firm 2. Copy of VAT registration certificate of the firm 3. Copy of Tax clearance certificate of the firm for the F/Y 2081/82 4. Suchi darta (vendor registration) application of the firm (Annex 2) 5. CV of the candidate 6. Commitment letter from the candidate 7. Technical proposal from candidates for consultants For individuals 1. Copy of VAT registration certificate 2. Copy of Tax clearance certificate for the F/Y 2081/82 3. Suchi darta (vendor registration) application (Annex 2) 4. CV of the candidate 5. Commitment letter from the candidate 6. Technical proposal from candidates for consultantAnnex 1 Madan Bhandari University of Science and Technology Terms of Reference for the Consulting Services Administrative and Financial Management Consultant Contract ID No.: MBUST/CS/09/2082/83 Background Madan Bhandari University of Science and Technology (MBUST) was established through the promulgation of the Madan Bhandari University of Science and Technology Act, 2079 (2022 AD) on August 3,2022. This Act grants extensive autonomy to the University creating an enabling environment for developing MBUST into a world-class research-oriented university. MBUST holds the promise of making a direct contribution to the economic development of the country through the creation of new knowledge and technology, which should enhance the competitiveness of the country’s economy. The MBUST vision is to be a world-class university and the mission is to build prosperous and just Nepal. MBUST is committed to provide world-class education by attracting talented and committed students and academic staff, and providing a conducive environment for research and development activities focused at solving real-life problems of the industry using the state-of-the- art knowledge and technology. The MBUST is planning to hire an administrative and financial management consultant. Consistent with the above goal it aims at hiring an individual with impeccable integrity and a track record of high performance. As the University is still a small organization the consultant will have to be able to execute multiple functions. Scope of Work A. Financial Management • Maintain accurate financial records and bookkeeping • Assist in preparation of financial statements (monthly, quarterly, annual) • Assist in managing the budgets and track expenditures against approved budgets • Process payments, invoices, and reimbursements • Ensure compliance with financial management policies of the university • Support internal and external audits • Manage cash flow and bank reconciliations • Assist in preparation of financial reports for management • Assist to Finance Chief as instruction given.B. Administrative Support • Oversee day-to-day administrative operations • Maintain office systems, filing, and documentation • Support logistics for meetings, workshops, and events • Ensure proper asset and inventory management • Maintain contracts and administrative records Reporting The consultant shall report to the President and Vice President of the University. Duration of Service The Consultant shall be hired for about 320 working days from June 15, 2026 to September 15, 2027 or any other period as agreed. The contract may be extended if required at the existing remuneration rate. Deliverables Monthly reporting of tasks accomplished. Payments Payment shall be made monthly after submission of approved time sheets. Eligibility requirement If the consultant is consulting firm, it must have firm registration certificate, VAT/PAN registration certificate and Tax clearance certificate for the F/Y 2081/082. If the consultant is individual, she/he must have VAT/PAN registration certificate and Tax clearance certificate for the F/Y 2081/082. Qualifications of consultants • At least bachelors of business studies or relevant subjects. • At least one year of professional experience. • Served at the position Administrative/Finance Officer or equivalent.• Experience of financial management preferred. • Excellent track record of on-the-job performance. • Superior IT skills. • Good interpersonal skills. • Good English and Nepali writing and verbal skills. • Reference from an immediate supervisor based on concrete examples of superior performance. Selection Criteria The consultant shall be selected following Selection based on Direct Procurement Method set forth in Public Procurement Act, 2007 and Public Procurement Regulations, 2007 on the basis of consultant’s qualification, experiences and capability to carry out the assignment.