Invitation for Sealed Quotation (Hardcopy) for procurement and installation of Networking, CCTV and Telephone in office building of Gajuri Rural Municipality २०८३/०८४ 03/30/2026 - 10:00 Networking, CCTV and Telephone Bid.pdf , bid notice

Introduction BIDDING DOCUMENT For THE PROCUREMENT OF Procurement and Installation of Networking, CCTV and Telephone in Office Building of Gajuri Rural Municipality GRM/G/SQ/07/2083/084 Sealed Quotation (SQ) Hardcopy [Gajuri Rural Municipality] Office of Rural Municipal Executive Gajuri, Dhading Issued on: September 30, 2026, 9:00 am Issued to: All eligible Nepali Bidders Invitation for Quotations No.: GRM/G/SQ/07/2083/084 SQ No.: GRM/G/SQ/07/2083/084Section I. Invitation for Sealed Section I. Invitation for Sealed Quotation (Hardcopy) Name of the Office: Gajuri Rural Municipality Address of the Office: Gajuri, Dhading Invitation for Sealed Quotation for the procurement of [Procurement and Installation of Networking, CCTV and Telephone in Office Building of Gajuri Rural Municipality ]. Sealed Quotation No: GRM/G/SQ/07/2083/084 Date of first Publication: September 30, 2026, 9:00 am 1. The [Gajuri Rural Municipality] invites sealed quotations from registered Suppliers for the supply, delivery and installation of [Procurement and Installation of Networking, CCTV and Telephone in Office Building of Gajuri Rural Municipality]. 2. Eligible Bidders may obtain further information and inspect the Bidding Documents at the office of [Gajuri Rural Municipality, Gajuri, Dhading, 9851354790, [email protected]] or download the bid documents on website https://gajurimun.gov.np. 3. A complete set of Bidding Documents may be purchased from the office [Gajuri Rural Municipality, Office of Rural Municipal Executive, Gajuri, Dhading] by eligible Bidders on the submission of a written application, along with the copy of company/firm registration certificate, and upon payment of a non-refundable fee of NRs. 1000.00 till [October 7, 2026, 12:00pm] during office hours in the following account: Name of the Bank: Rastriya Banijya Bank, Gajuri Branch Name of Account: GA-1-1 AANTARIK RAJS Office Code no. : 80330503300 Office Account no.: 1050100301010002 Rajaswa (revenue) Shirshak no. : 14219 4. Sealed bids must be submitted to the office [Gajuri Rural Municipality] by hand on or by courier before [12:00pm] on [October 7, 2026]. Bids received after this deadline will be rejected. 5. The bids will be opened in the presence of Bidders' representatives who choose to attend at October 7, 2026, 1:00pm at the office of [Gajuri Rural Municipal Executive, Gajuri, Dhading]. Bids must be valid for a period of 45 days after bid opening and must be accompanied by a bid security amounting to a minimum of [NRs. 50,000], which shall be valid for 30 days beyond the validity period of the bid. If bidder wishes to submit the Cash Security, the cash should be deposited in Deposit Account No. 1050100303000002, Account Name GA-3 DHARAUTI ACCOUN at Rastriya Banijya Bank, Gajuri Branch and submit the receipt of the deposited amount of cash along with the Sealed Quotation. 6. If the last date of purchasing and /or submission falls on a government holiday, then the next working day shall be considered as the last date. In such case the validity period of the bid security shall remain the same as specified for the original last date of bid submission. 7. The Purchaser reserves the right to accept or reject, wholly or partly any or all the Sealed Quotations without assigning any reason, whatsoever. 8. [The Supplier must provide the product and service warranty of minimum 24 months in all items from the date of work completion.] Standard Bidding Documents, Procurement of Goods Sealed Quotation, 2018 2Section II. Instructions to Bidders Section II. Instructions to Bidder 1. Scope of 1.1 The Purchaser stated in the BDS for the procurement of Goods as detailed Works in attached specifications, drawings and the bill of quantities provided herein. The name of Purchaser, name of project and contract identification number of Contracts are provided in the BDS. 2. Eligible Bidder 2.1 This Invitation for Bids is open to all registered Suppliers with eligibility criteria specified in BDS. a) Firm/Company Registration Certificate b) VAT and PAN Registration Certificates c) Tax Clearance Certificate of the Fiscal Year 2081/082 d) Business registration certificate/licence (if required) e) Power of Attorney to sign the Sealed Quotation f) JV Agreement, or a letter of intent to enter into JV, signed by all legally authorized signatories of all the parties to the existing or intended JV, in case of Sealed Quotation is submitted from JV.Other g) Other Documents as needed as specified in BDS 2.2 A bidder declared blacklisted and ineligible by the GoN, Public Procurement Monitoring Office (PPMO), by a competent authority under the prevailing law for failure to repay loan disbursed by bank or financial institution, and/or the DP in case of DP funded project, shall be ineligible to bid for a contract during the period of time determined by the GoN, PPMO, the competent authority and/or the DP. 3. One Quotation per 3.1 Each Bidder shall submit only one quotation, A Bidder who submits more Bidder than one quotation shall cause all the quotations with the Bidder’s participation to be disqualified. 4. Cost of Bidding 4.1 The Bidder shall bear all costs associated with the preparation and submission of his Quotation and the Purchaser shall in no case be liable for those costs. 5. Site Visit 5.1 The Bidder at his own cost, responsibility and risk may visit the site of the supply, delivery or installation of Goods and acquire all necessary information for preparing the bid and entering into a contract for the procurement of Goods. 6. Content of 6.1 The Quotation Form comprise the sections listed below: Quotation 1. Section I: Invitation for Sealed Quotation (SQ) Form 2. Section II: Instructions to Bidders 3. Section III: Bid Data Sheet Standard Bidding Documents, Procurement of Goods Sealed Quotation, 2018 3Section II. Instructions to Bidders 4. Section IV Quotation Forms and Price Schedule 5. Section V: Schedule of Requirements 6. Section VI: General Conditions of Contract (GCC) 7. Section VII: Special Conditions of Contract 8. Section VIII: Contract Form 7. Clarification 7.1 A prospective Supplier/Bidder may obtain clarification on the Quotation Form from the the Purchaser on or before 5 days prior to the deadline for submission of Quotation. 8. Language of 8.1 All documents relating to the Quotation shall be in English or in Nepali. Quotation 9. Documents 9.1 The Quotation by the Bidder shall comprise the following: Comprising a. Quotation Form and Price Schedules Quotation b. Bid Security c. Schedule of Requirements d. Eligibility Information as per BDS 2.1 e. Power of Attorney of Bid Signatory and The Quotation form and price schedules must be completed without any alterations to the text, and no substitutes shall be accepted. All blank spaces shall be filled in with the information requested 10. Quotation 10.1 The Bidder shall indicate on the appropriate Price Schedule the unit Prices prices (where applicable) and total price in Nepali Rupees for all items of the goods to be supplied under the contract. 10.2 All duties, taxes and other levies payable by the Bidder under the contract shall be included in the rates, prices and total Bid Price submitted by the Bidder. 10.3 Price quoted by the Bidder shall remain fixed and valid until completion of the Contract Performance and will not be subject to variation in any account. 11. Quotation 11.1 The Sealed Quotation shall remain valid for the period of 45 days after Validity opening of the quotation. A bid valid for a shorter period shall be rejected by the Purchaser as nonresponsive. In the case of electronic submission, if any technical issue arises in the handling of the e-GP system, the PPMO may extend the deadline for submission. However, the validity period of the quotation shall still be counted from the original submission deadline. Standard Bidding Documents, Procurement of Goods Sealed Quotation, 2018 4