REQUEST FOR PROPOSALS

REQUEST FOR PROPOSALS PROCUREMENT OF MOTORCYCLES FOR WELFARE BRANCH, THAMEL, KATHMANDU (NEPAL) EMBASSY OF INDIA, DEFENCE WING WELFARE BRANCH, KATHMANDU (NEPAL)REQUEST FOR PROPOSALS DEFENCE WING WELFARE BRANCH EMBASSY OF INDIA, KATHMANDU INVITATION OF BIDS FOR PROCUREMENT OF MOTORCYCLES FOR WELFARE BRANCH (DSBs), EMBASSY OF INDIA, KATHMANDU (NEPAL) Request for Proposal (RFP) No NBGSB/170/A dated 27 Oct 2026 1. Embassy of India, Defence Wing, Welfare Branch, Kathmandu (Nepal) invites proposals from qualified firms/ vendors for procurement of MOTORCYLES for Welfare Branch, Embassy of India, Kathmandu (Nepal). 2. The address and contact numbers for collecting tender form, sending of Bids for seeking clarifications regarding this RFP are given below - (a) Bids/ Queries to be addressed to : Welfare Branch Defence Wing Embassy of India, Kathmandu Bharatiya Gorkha Sainik Niwas (Opposite to Saraswoti Multiple Campus) Lekhnath Marg, Kathmandu (b) Name/ designation of the : AMA (Welfare), Embassy of India contact personnel Kathmandu, Nepal (c) Telephone number of contact personnel : +977-1-4518064 & +977-1-4513785 (d) Email address : [email protected] 3. Tender Document can be collected from the Welfare Branch, Defence Wing, Embassy of India in Nepal from the date of publication of this Tender Notice from 0900 hours to 1730 hours or downloaded from Indian Embassy’s website. Please superscript the above mentioned Title, RFP number and date of opening of the Bids on the sealed cover to avoid the Bid being declared invalid. 4. This RFP is divided into five Parts as follows :- (a) Part I – Contains General Information and Instructions for the Bidders about the RFP such as the time, place of submission and opending of tenders, Validity period of tenders, etc. (b) Part II – Contains essential details of the services required. (c) Part III – Contains Standard Conditions of RFP, which will form part of the Contract with the successful Bidder.2 (d) Part IV – Contains Special Conditions applicable to this RFP and which will also form part of the contract with the successful Bidder. (e) Part V – Contains Evaluation Criteria and Format for Price Bids. 5. This RFP is being issued with no financial commitment and the Buyer reserves the right to change or vary any part thereof at any stage. Buyer also reserves the right to withdraw the RFP, should it become necessary at any stage.3 Part I – GENERAL INFORMATION AND INSTRUCTIONS FOR THE BIDDERS 6. Last date and time for depositing the Bids. The sealed Bids (both Technical and Financial) to be submitted in two separate sealed envelopes, duly marked as ‘Technical Bid and Financial Bid’. The responsibility to ensure this lies with the bidder. The tenders can be uploaded or collected from 28 Oct 2026 and last date and time of submission of bids is up to 1730 hrs of 06 Nov 2026. 7. Manner of depositing the Bids. Sealed Bids should be dropped in the Tender Box marked as Technical Bid and Financial Bid at the address given above so as to reach by due time. Late tenders will not be considered. No responsibility will be taken for delay or non- delivery/ non-receipt of Bid documents. Bids sent by FAX or e-mail will not be considered. 8. Time and date for opening of Bids. Opening of Technical Bids will be held at 1430 hrs on 09 Nov 2026 and opening of Financial Bids will be carried out once the Technical bids are approved. The firms which qualify technical bids as per norms of RFP will be allowed to participate in financial bid. (If due to any exigency, the due date for opening of the Bids is declared a closed holiday, the Bids will be opened on the next working day at the same time or on any other day/ time, as intimated by the Buyer). 9. Location of the Tender Box. The tender box will be available at above mentioned address/ location. Only those Bids that are found in the tender box will be opened. Bids dropped in the wrong Tender Box left at office/ handed over to any individual will be rendered invalid. 10. Place of opening of the Bids. The Bids will be opened at the above mentioned address (place). The Bidders may depute their representatives, duly authorized in writing, to attend the opening of Bids on the due date and time. Rates and important commercial/ technical clauses quoted by all bidders will be read out in the presence of the representatives of all the bidders. This event will not be postponed due to non-presence of your representative. Firstly, technical bids will be opened in presence of vendors and those who qualify the technical bid, their financial bids shall be opened. 11. Two-Bid system. Each bidder shall submit only one Technical & one Financial bid in two separate envelopes duly marked on top specifying which financial/ technical bid. Only the Technical Bid would be opened on the time and date mentioned above. Date of opening of the Commercial Bid will be intimated after acceptance of the Technical Bids. Commercial Bids of only those firms will be opened, whose Technical Bids are found compliant/ suitable after Technical evaluation is done by the Buyer. 12. Forwarding of Bids. Bids should be forwarded by Bidders under their original memo/ letter pad inter alia furnishing details like TIN number, VAT/PAN/CST number, Bank address with EFT Account if applicable, etc and complete postal & e-mail address of their office. Copies of firm registration certificate, VAT/ PAN registration certificate of the firm, bank guarantee and other relevant papers must be enclosed in the sealed tender. 13. Clarification regarding contents of the RFP. A prospective bidder who requires clarification regarding the contents of the bidding documents shall notify to the Buyer in writing about the clarifications sought not later than 3 (three) days prior to the date of opening of the Bids.